Executive Assistant to CMO & President (Hybrid)

June 1

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Ava Labs

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Ava Labs redefines the way people create value with Web3

Internet • Cryptocurrency • Decentralized Finance • Crypto • Blockchain

51 - 200

Description

• Manage and prioritize the calendars of senior executives, scheduling meetings, appointments, and conference calls • Coordinate internal and external meetings, including agenda preparation, room bookings, and logistics arrangements • Anticipate scheduling conflicts and proactively resolve them to optimize the use of executive time • Arrange travel itineraries and accommodations for executives, including flights, hotels, and ground transportation • Ensure travel plans align with business priorities and budgetary guidelines, seeking cost-effective options whenever possible • Provide necessary travel documentation and support to facilitate smooth travel experiences. • Serve as the primary point of contact for internal and external inquiries directed to the senior executives • Draft, proofread, and edit correspondence, presentations, and reports on behalf of the marketing team, ensuring accuracy and professionalism • Prepare meeting agendas, materials, and presentations for marketing team meetings, leadership meetings, and client presentations • Take meeting minutes, track action items, and follow up on decisions and deliverables to ensure timely execution • Maintain organized records of meeting notes, documents, and presentations for reference and future use • Manage email correspondence, prioritize incoming messages, and follow up on action items as needed • Assist in the coordination and execution of marketing projects and initiatives, liaising with cross-functional teams and external partners as necessary • Track project timelines, milestones, and deliverables, providing status updates and flagging any potential risks or issues • Support the implementation of marketing campaigns, events, and promotions, coordinating logistics and managing administrative tasks • Handle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times

Requirements

• Bachelor's degree in Business Administration, Marketing, Communications, or related field (preferred) • 3-5 years of proven experience as an executive assistant or administrative assistant, preferably in a tech and/or start-up environment • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced setting • Strong interpersonal and communication skills, with the ability to interact professionally with colleagues, clients, and stakeholders at all levels • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications, including Google Workspace • Discretion and integrity in handling confidential information and sensitive matters • Ability to work independently with minimal supervision and as part of a team • Ability to work onsite in the NYC area in a hybrid work environment