Construction Field Administrative Assistant

4 hours ago

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Description

• The Construction Field Administrative Assistant will be providing support to our field team. • This position is 100% on-site at a project site. This is a temporary position, with the possibility of becoming permanent. • Maintains a comprehensive and orderly project file system and ensures the team adheres to the filing process • Sorts, opens, and date-stamps mail daily • Collects and files daily diary notes from Project Management team • Creates and tracks employee identification badges • Assists the Project Management team in processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports. • Accurately enters the payroll daily into payroll system ADP • Processes layoff checks in a timely manner • Completes daily and weekly audits to ensure all craft employees are correctly paid • Ensures all payroll issues are accurately and timely resolved • Timely generates accurate Affirmative Action, EEO, and minority reports • Ensures all office equipment functions properly • Ensures the project team takes weekly equipment meter readings • Accurately and timely notifies Accounts Payable regarding new vendors to ensure they are correctly set up in JDE prior to placing an order • Files, matches, and processes vendor invoices, purchase orders, and packing slips for validation by the Project Accountant • Copies invoices and back up data for the project files and the monthly client billing • Timely assists the project submittal process including shop drawings and certifications • Assists the miscellaneous copying, typing, and binding of projects for all departments • Accurately and timely types letters, memos, meeting minutes, and other documents • Promptly copies plans and specifications as directed by the Project Team and/or Management Team • Ensures the timely distribution of company information to field workers • Timely posts all company information around the jobsite trailer in an organized manner • Assists the completion of miscellaneous assignments and projects

Requirements

• High School Diploma or equivalent; bachelor’s degree highly desired • A minimum of 2 years of experience providing administrative support • Ability to work 100% at the project site • Previous field, project, and/or construction experience • Excellent communication skills (verbal and written); must be able to communicate effectively in both oral and written form and interface with all departments • Customer and team centric with great people skills • Strong attention to detail with superb organizational skills • Ability to multi-task and work in a fast-paced environment • Ability to maintain absolute confidentiality • Exceptional time management skills with the ability to prioritize • Proficient in Microsoft Suite (Excel, PowerPoint, Outlook, Word, etc.) • ERP system (i.e., ADP) or previous payroll experience a plus • Knowledge of the various types of communication resources (i.e., email, cell phones, voice mail, Interoffice/company paging system, phone/fax numbers, Job phone/fax numbers, etc.) • Willingness to travel to project sites as needed

Benefits

• Great benefits to our valued employees.