Executive Assistant to the CEO

May 9

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Insider, Inc.

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The global digital media organization behind Insider, Business Insider, Markets Insider, and Insider Intelligence.

1001 - 5000

Description

• Manage the CEO's calendar, scheduling and coordinating meetings, while considering the time zones of a global organization. Adapt quickly to last-minute changes and reprioritization • Plan and book travel arrangements, optimizing itineraries. Collaborate with the CEO’s Chief of Staff to put together comprehensive packets for business trips anticipating and addressing potential challenges in advance • From time to time, represent the CEO in meetings, taking notes and summarizing key points when required • Act as a gatekeeper for the CEO's schedule, controlling access and ensuring that the CEO's time is optimized • Craft and distribute agendas and other documents for meeting participants and executive team leaders when necessary • Exercise sound judgment and tone when managing requests and inquiries internally and externally • Be quickly responsive and available during nights and weekends as needed to address urgent matters and ensure the CEO's schedule runs smoothly • Ensure the CEO moves from meeting to meeting on schedule throughout the day

Requirements

• Exceptional organizational and multitasking abilities • A great writer with a knack for objective-focused, concise and friendly business communication • Tactful oral communicator who knows how to deliver a message clear and concisely • Strong executive presence • Proficient in handling logistics and travel arrangements • High level of discretion and confidentiality • Ability to adapt to a dynamic and fast-paced work environment • Ability to see around corners to make the CEO’s day easier

Benefits

• Unlimited PTO, 10 paid holidays, and 16 weeks of parental leave • Comprehensive medical, dental, and vision insurance plans • Matched and vested 401k plan • Access to resources for financial planning guidance, family planning services, mental health reachout and Employee Assistance Programs (EAP) • Additional benefits include commuter benefits, phone reimbursement, gym membership discounts, and more