Executive Assistant

4 days ago

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PEAR Core Solutions, Inc.

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Combining the HR art, skill and passion for helping businesses & their teams align on belief, mindset & behavior.

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Description

• Manage the President's calendar, schedule appointments, and coordinate meetings. • Maintain and update itineraries for internal meetings. • Screen and prioritize incoming emails, calls, and correspondence. • Prepare and edit documents, reports, and presentations as needed. • Prepare (or assist with) meeting agendas, attend meetings and record minutes. • Ensure the President is well-prepared for all meetings with necessary notes/materials/information. • Follow up on action items resulting from meetings. • Act as a liaison between the President and internal team members and selected external vendors and/or clients. • Coordinate and organize special projects as directed by the President. • Prepare correspondence to internal team and to outside clients/vendors as needed and directed. • Keep the President organized by proactively staying ahead of (and anticipating) what is coming due (projects/meetings/etc.). • Maintain confidentiality and handle sensitive information with discretion. • Organize and maintain electronic and hardcopy files for the President. • Conduct research and compile data to assist the President with projects that require detailed analysis.

Requirements

• Bachelor’s degree in business administration or related field preferred. • Proven experience as an executive assistant or similar role. • Strong organizational and multitasking skills. • Excellent written and verbal communication skills. • Proficient in Microsoft Office Suite and other relevant software. • Ability to handle sensitive and confidential information with discretion. • Detail-oriented and able to work independently with minimal supervision. • Prior experience working in an administrative role in a manufacturing company, a plus.

Benefits

• Competitive salary • Health insurance • Retirement savings plan • Professional development opportunities • Collaborative and inclusive work environment