Executive Assistant
6 days ago
🏢 In-office - Manhattan
Description
• Providing onsite and virtual daily administrative support for CEO including: • Managing/maintaining calendars in a proactive, forward-thinking fashion. • Work independently to fulfill and anticipate scheduling and workflow needs for the supported executive. • Assisting in the creation, formatting, and distribution of agendas, PowerPoint presentations, capturing notes, key takeaways, and other materials for both internal and external meetings. • Coordinating logistics for speaking engagements. • Greeting guests of the supported executives, including business partners, candidates, clients, regulators, and vendors. • Expense management. • Coordinate and plan Senior Leadership Meetings, all-hands town halls, production pipeline meetings, weekly one-on-ones with the CEO’s direct reports, monthly and quarterly meetings with senior executives, the Board of Directors, Regulators (FDIC, DFS), external auditors. • Scheduling and coordinating agenda and logistics for complex external client and vendor meetings involving executives from multiple organizations, including coordinating catering and room setup needs and being the onsite coordinator for events. • Supporting the creation of written communications and campaigns, including newsletters, business updates, employee recognition, and other. • Lead and coordinate projects that are led by the CEO, acting as the point of contact and ensure all projects and responsible parties stay on the outlined timeline.
Requirements
• Bachelor’s Degree or equivalent work experience. • At least five years of experience in an administrative role in an office environment. • Direct experience providing one-on-one support to an Executive. • Excellent organizational skills with keen attention to detail. • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects from start to finish. • Excellent written and verbal communication skills. • Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, and Teams). • Ability to multitask, prioritize, adapt to change, and work well in an entrepreneurial environment. • Hard-working and flexible.
Benefits
• Bonus and/or incentives may be provided as part of the compensation package. • Full range of medical, dental, vision, 401k, and other benefits.
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