Project Manager

August 22

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FIRST

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We are FIRST, a global brand experience agency. We tell stories that connect people to the world’s top brands.

Event management • Production • Marketing communications • Investor communications • Branding

501 - 1000

Description

• Responsible for planning, management, and delivery of in-person and virtual events • Maintain and deliver excellent independent event project management; planning and execution of multiple assigned digital/virtual and in-person events (or hybrid) ranging in complexity • Manage all aspects of the event operation, from initial briefing to reconciliation, including but not limited to project plans, collateral, registration, transportation, hotel accommodations, entertainment, F&B, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs • Work seamlessly with key internal partners on event deliverables • Financial management, including budget creation, expense management and invoice processing, timely post-meeting reconciliation and cost analysis • Demonstrate commercial awareness; create and closely monitor value adds at every opportunity • Implement creative and innovative aspects of each event including theme, decor, and design • Sourcing, negotiating, and contract management for vendors and suppliers • Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed • Deepen relations with existing clients and maximize opportunities to generate new business • Travel (approximately 20-25% annually) for site inspections and on-site management to ensure full coordination of logistics and on-site teams for in-person events • Post event wrap up including final attendees, Event surveys, SWOT analysis and client de-briefs for year over year improvements • Adhoc project and initiatives as requested

Requirements

• Bachelor’s Degree required • 4-7 years’ Event Management experience, preferably in the financial services industry • Advanced experience of events, conferences, meeting and production management, including but not limited to C-level executive dinners, cocktail receptions, meetings, conferences, • Extensive experience with managing senior clients in planning and execution of events; • Advanced project management skills • Strong client management skills with the ability to influence and lead by example, fostering a positive and collaborative environment • Strong ability to create best practice and take on new initiatives independently • Excellent written and oral communication skills at all levels • Proven ability to think innovatively to bring events / projects to fruition • Strong project management skills with the ability to manage multiple projects simultaneously • Extensive industry knowledge of suppliers, venues, services, and best practices • Ambitious, proactive, and highly organized, strong attention to detail and ability to problem solve • Client centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business needs and programs; adapt to ever changing demands and different client work styles • Motivated, self-starter, ability to take direction and work independently; ability to think innovatively • Leadership/influencing/negotiation and decision-making skills • Calm and flexible approach to handling pressure and stress • Proficient working knowledge of Microsoft Office • Experience with Cvent

Benefits

• A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued, respected, and supported. • Creative teams that enjoy challenging work with an ability to make an impact on those around them. • An experiential organization that cares about the development and career experience of each employee, focusing on excellence and flexibility with the right balance of structure to thrive.