Executive Administrator

July 27

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Marcus & Millichap

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A History of Success. Built for the Future.

Commercial real estate investment sales • Financing • Research • Advisory Services

1001 - 5000

Description

• Provide day-to-day tactical and strategic project administration support to the Eastern Division COO. • Collaborate across departments to ensure milestones for business objectives and goals are successfully executed. • Swiftly resolve issues and remove obstacles, ensuring projects are delivered timely and with exceptional quality. • Monitor progress against goals and objectives, providing regular updates on key metrics and progress to the Eastern Division COO and other key stakeholders. • Coordinate, compile and disseminate information and updates to team members and stakeholders as required. • Facilitate seamless communication between the Eastern Division COO’s office, internal departments, and external organizations, while fostering credibility, competence, and trust. • Drafts and designs various correspondence and communications ensuring accuracy and clarity. • Effectively prioritize conflicting needs and priorities, often managing tight and competing deadlines. • Perform other tasks and duties as assigned.

Requirements

• Bachelor’s degree in business administration or related field. • Minimum of 5 years related work experience. • Must have prior experience managing projects end-to-end. • Strong interpersonal skills, demonstrating a proven ability to build trusting relationships within large, matrixed organizations, as well as with external agencies and vendors. • Proven ability to handle and maintain confidential and sensitive information with discretion. • Exceptional oral and written communication with the ability to create clear and concise memos and create effective presentations. • Strong sense of urgency with a commitment to quality and follow through. • Strong business acumen, decision-making, negotiation and influencing skills. • Must be a self-motivated individual with the ability to manage multiple and competing priorities in a fast-paced environment. • Advanced technology proficiency, particularly adept with the Microsoft Office suite. • Proactive and resourceful with the ability to work independently. • Previous commercial real estate experience is a plus.