Human Resources and Admin Associate

August 20

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HYPEBEAST

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Founded in 2005 as a sneaker blog, Hypebeast is the global leading platform for contemporary culture and lifestyle.

Digital Media • E-commerce • Marketing • Publishing • Media Production

201 - 500

Description

• Perform administrative and receptionist duties, including but not limited to, greet guests, candidates, clients; responsible for inventory and ordering of office supplies and maintenance. • Book and manage conference rooms and studio spaces across all departments and facilities; help implement a new platform or process for offices to ensure smooth operations and scheduling. • Maintenance of equipment and spaces to be organized and easy to use, ensure equipment for office and studio is in working order before and after internal use. • Liaise with necessary vendors and confirm any/all invoices have arrived and have been sent to Finance. • Proactively book upkeep services (cleaning, pantry, various facilities maintenance) as needed for the studio and office spaces. • Assist with interview logistics when available for Talent Acquisition team and other departments. • Support the on and off-boarding logistics with IT team. • Proactively support different HR functions, provide knowledge for completing different projects collaboratively and assist in any ad hoc tasks when required. • Work closely with HQ and other regional offices, department leaders as needed under direct supervision of the Senior HR Manager.

Requirements

• 2-3 years of prior studio or office management or coordination experience. • Must be physically in the main coworking office for 5 days a week. • Proficiency with studio equipment and basic office setup. • Understanding of building operations - trash removal, mail/package logistics, electrical and technical needs. • Must be proactive, helpful, supportive, and flexible to all staff inquiries as well as develop a tracker or platform to all incoming inquiries and tasks. • Must have a customer service mindset. • Excellent knowledge of industry related software & systems. • Excellent time management and organization skills.