Executive Assistant/ Paralegal

August 29

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F. Schumacher & Co.

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A beautiful room is the sum of its parts. F. Schumacher & Co. is the sum of its people.

Fabrics • Wallcoverings • Trimmings • Floorcovering • Furnishings

501 - 1000

Description

• Serve as Executive Assistant and Paralegal for Schumacher & Co., ensuring CEO's effectiveness. • Assist C-suite executives with daily scheduling, including managing meetings, travel arrangements, and event planning. • Collect materials and create presentations for monthly Town Halls and Director’s meetings. • Arrange travel and accommodations for the C-Suite, ensuring all logistics are efficiently handled. • Oversee the planning, execution, and delivery of high-priority projects, ensuring alignment with organizational goals. • Craft clear and engaging messaging for internal and external audiences, including newsletters, announcements, and press releases. • Plan and organize workshops, offsite meetings, and quarterly Board of Directors meetings, as well as virtual Director’s meetings. • Organize and coordinate monthly happy hours, employee recognition events, and yearly holiday parties (both in-person and virtual). • Monitor and track expenses for the CEO budget, ensuring accurate reporting and reconciliation. • Order and send monthly employee recognition gifts, and coordinate company-wide holiday gifts. • Manage the distribution of materials to Board members, VIPs, and other stakeholders. • Collects, compiles, and organizes evidence and legal documentation for outside council review. • Research case-related factual issues using in-house files and outside reference sources, such as laws, regulations, and legal decisions and articles. • Drafts licensing agreements. • Prepares patent and copyright applications, and tracks their status. • Assists with IP application submission. • Manage and update contract database to ensure all contracts are appropriately tracked. • Collect and manage legal counsel invoices, coding to appropriate budget and submitting for payment.

Requirements

• 5-7 years of experience as an Executive Assistant or similar role, supporting senior executives. • 3-5 years of Paralegal experience. • Excellent organizational and multitasking skills with strong attention to detail. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook calendar management. • Exceptional written and oral communication and interpersonal skills. • Ability to handle sensitive information with discretion and confidentiality. • Strong problem-solving skills and the ability to work independently. • Flexibility to adapt to changing priorities and handle unexpected tasks. • Must be able to function effectively in a busy, team-oriented environment. • Associate’s degree from an ABA-approved paralegal education program or a bachelor’s degree preferred. • Certification, such as designation as a NALA Certified Paralegal or Advanced Certified Paralegal, National Federation of Paralegal Associations Registered Paralegal, or NALS Professional Paralegal, a plus. • Past work experience and training under the supervision of a licensed attorney.

Benefits

• Competitive Salary • Corporate Annual Profit Sharing • 401K Plan • Dental Coverage • Medical Coverage • Prescription Drug Plan • Vision Coverage • Health Savings Account (HSA) • TELADOC • 25 Days Paid Time Off (PTO) • 10 Company Holidays • Bereavement Leave • Life Insurance • Flexible Spending Accounts (FSA) • AFLAC Plans (Accident and Critical Illness Plans) • Pet Insurance