Office Admin/Recruiting Coordinator
July 10
🏢 In-office - Manhattan
Description
• Support all office operational needs • Plan and execute all company and team events • Plan and coordinate all company and executive board meetings • Manage reception and guest & candidate experience in the office • Manage cleaning staff & third-party office supply and service vendors • Maintain relationships with property/building management and subcontractors • Assist the Director of People Operations in perks & wellness programs • Work closely with the Talent Acquisition Lead for recruiting coordination • Manage office expense budget • Help manage employee-related expenses such as travel and accommodations • Assist in managing departmental entertainment budgets • Schedule interviews and follow-ups • Assist in scheduling internal meetings • Support Talent Acquisition lead with employer branding initiatives
Requirements
• 2+ years of office assistance/coordination and/or executive assistant experience—preferably in a startup environment and/or in a small to medium-sized company • Calendar management experience, preferably in G Suite, either as a recruiting coordinator or executive assistant • Budgeting and expense-related software experience, preferably Abacus or similar • Proficiency in Microsoft Excel and Google Sheets • Experience in planning medium to large-scale events, IRL, virtual and hybrid • Proficiency handling multiple short- and long-term projects at once and problem-solving with minimal supervision • Proactiveness in improving existing processes, defining new ones, and anticipating problems before they happen • Flexibility and grace under pressure in the face of urgent issues and unexpected changes • Ownership and accountability in your work • Excellent interpersonal and written communication skills; this is a vital role within our company ecosystem when it comes to candidate & employee experience • Experience operating within a budget & forecasting budget needs • Consistent care for the appearance & experience of the office space • ATS (Applicant Tracking System) experience a plus
Benefits
• Flexible paid time off (including several half-day Fridays year round!) • Generous 401(k) match • $1500 annual education and enrichment budget
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